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Privacy Policy

Introduction

 

Stafford Martin Ltd specialises in executive search and recruitment services across a range of sectors and international markets.


Stafford Martin Ltd is committed to protecting and handling personal information responsibly, securely, and in accordance with the UK General Data Protection Regulation ("UK GDPR"), the Data Protection Act 2018, and other applicable privacy and data protection laws.


This Privacy Policy explains how we collect, use, manage, and safeguard personal information in connection with our recruitment and business activities.


Scope of This Policy


This Privacy Policy applies to individuals and organisations who interact with Stafford Martin Ltd in relation to our business activities, including:

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  • Candidates and prospective candidates

  • Clients and prospective clients

  • Referees

  • Industry contacts and professional sources

  • Individuals involved in recruitment or consultancy processes


Information We Collect


Depending on the nature of our relationship with you, we may collect and process personal information including:

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  • Name and contact details

  • Employment and career history

  • Educational background and qualifications

  • Professional memberships

  • Salary or remuneration information

  • Curriculum vitae (CV) or resume

  • Reference details

  • Career interests and availability

  • ​

Information may be collected directly from you, through referrals, via professional networking platforms, or from publicly available business and professional sources.


These sources may include:

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  • LinkedIn

  • Company websites

  • Professional directories

  • Industry publications and networking platforms

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Where personal information is obtained from publicly available professional sources, Stafford Martin Ltd processes this information under its legitimate interests in providing recruitment and executive search services.


How We Use Personal Information


Stafford Martin Ltd processes personal information to support legitimate recruitment and business activities, including:

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  • Conducting executive search and recruitment assignments

  • Identifying and assessing suitable candidates

  • Contacting individuals regarding career opportunities

  • Delivering recruitment and interim management services to clients

  • Conducting market research and talent mapping exercises

  • Supporting client relationship management and business development activities

  • Maintaining internal records, operational security, and administrative functions


Consent will always be obtained before candidate information is shared with clients.


Stafford Martin Ltd recognises the confidential nature of executive search activities and takes appropriate steps to protect the discretion and confidentiality of candidate and client information throughout recruitment processes.


Lawful Basis for Processing


We process personal information under lawful bases recognised under UK data protection legislation, including:

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  • Legitimate business interests

  • Consent

  • Contractual necessity

  • Compliance with legal obligations


Where processing is based on consent, individuals have the right to withdraw consent at any time.


Special Category Data


Stafford Martin Ltd does not intentionally collect sensitive or special category personal information unless it is necessary for recruitment-related purposes and permitted by law.


Where required, appropriate consent will be obtained before processing this type of information.


Individuals are encouraged not to disclose sensitive personal information unless specifically requested.


Recruitment Assessments


In certain recruitment processes, Stafford Martin Ltd may use professional assessments, psychometric tools, or skills evaluations to assist in assessing suitability for specific assignments or opportunities.


Any assessment-related information will be treated confidentially and used solely for legitimate recruitment purposes.


Sharing Personal Information


Personal information may be shared with trusted third parties where necessary to support our services and business operations. These may include:

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  • Recruitment and executive search clients

  • Professional advisers and consultants

  • Assessment providers

  • Technology and cloud service providers

  • International business affiliates or recruitment partners


All third parties are expected to maintain appropriate confidentiality, security, and data protection standards.


International Transfers


As part of our international business activities, personal information may occasionally be transferred outside the United Kingdom.


Where this occurs, Stafford Martin Ltd will ensure that appropriate safeguards are implemented in accordance with UK GDPR requirements.


Data Security


We take reasonable technical and organisational measures to protect personal information from unauthorised access, disclosure, misuse, alteration, or loss.


Security measures may include:

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  • Password-protected systems

  • Secure databases and restricted access controls

  • Encrypted cloud storage technologies

  • Malware and anti-virus protection systems


Although every reasonable effort is made to safeguard information, no electronic system can be guaranteed to be completely secure.


Data Retention


Personal information will only be retained for as long as reasonably necessary for recruitment, legal, regulatory, operational, or legitimate business purposes.


Candidate information is generally retained for up to two years following the most recent meaningful contact unless a longer retention period is required or permitted by law.


Meaningful contact may include direct communication regarding recruitment opportunities, consent updates, or ongoing professional engagement.


Once personal information is no longer required, it will be securely deleted or disposed of.


Your Rights


Under UK data protection legislation, individuals may have the right to:

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  • Request access to their personal information

  • Request correction of inaccurate or incomplete data

  • Request deletion of personal information

  • Restrict or object to certain processing activities

  • Request transfer of personal information

  • Withdraw consent where consent has been provided


Stafford Martin Ltd does not make recruitment decisions based solely on automated processing or profiling.


Cookies and Website Usage


Our website may use cookies and related technologies to improve website functionality, analyse website performance, and enhance user experience.


Where legally required, users will be asked to consent to non-essential cookies before they are placed on their device.
Further information regarding cookies can be found in our Cookie Policy.


Contact Information


Stafford Martin Ltd is the organisation responsible for controlling and processing personal information covered by this Privacy Policy.


Stafford Martin Ltd
20 Wenlock Road
London
N1 7GU
United Kingdom


Company Registration Number: 17095160


Email: amarbalita@staffordmartin.com


Website: Stafford Martin Ltd


Policy Updates


This Privacy Policy may be updated periodically to reflect legal, regulatory, or operational changes.


Effective Date: 23 May 2026
Last Reviewed: 23 May 2026

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